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Getting Started with Timesheets
Getting Started with Timesheets

Guide on how to set up and start using timesheets

Yuvo-san avatar
Written by Yuvo-san
Updated over a week ago

Here are the steps to get started with Timesheet:

  1. Set up Approval Templates

  2. Set up Timesheet Settings

  3. Set up Employee Profile

Step 1: Set up Approval Templates

In order for Timesheet to work, you'll first need to set up an approval template for timesheet approvals.

If there are different approval settings for different employees' timesheets, create a template for each one.

Step 2: Set up Timesheet Settings

Go to Timesheet > Timesheet Settings.

There are three types of settings:

Approval Template Settings

For each employee, you can choose:

  • The approval template

  • The timesheet format - monthly, weekly, or flexible (the employee can choose between monthly and weekly)

  • Whether or not to auto-calculate overtime (based on the employee's Work Week)

Assignments (Optional)

You can set up assignments (or "projects") to categorize employee time tracking. For example, if an employee has to track their time across multiple department or sites, you can create a separate assignment for each one.

To create your first assignment, click on the "New Assignment" button.

You can nest assignments under each other to group related assignments. Simply ensure that the top-level assignment has already been created, then when adding the assignments to be linked, select a Parent Assignment.

You can create as many assignments and layers as needed.

For staff who are required to start or end shift, there are four options available to capture the timesheet data. These methods are through Geolocation, Selfie, QR Code and Track Billing.

To assign each assignment to the relevant employee(s), click on the assignment name. There will be a pop-up window where you can select the relevant employee(s).

By default, the Approval Template for this assignment will follow the employee's default Approval Template. However, you can still choose a different Approval Template for each assignment.


You can configure how you would like the duration to be formatted:

  • Full (hh:mm:ss)

  • Compact (h:mm)

  • Decimal (h.hh)

There is also a setting to calculate Overtime, configurable by weekly or daily.

Step 3: Set up Employee Profile

The timesheet is based on the employee's Work Week and Overtime settings, so ensure that these are set up properly.

Go to My Employees > select employee > click on "Employment" tab

Work Week

Under the "Working Hours And Public Holidays" section, make sure that the correct Work Week is set for the employee. Click here to find out how to set up the Work Week options for your company.


Under the "Payroll" section, if the employee is eligible for overtime pay, ensure that the "Has Overtime pay" checkbox is ticked, so that overtime will be calculated in their timesheet.

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