As an admin, you can set up different expense types for your company. Either create an expense type from scratch or choose some of our done-for-you expense types From Gallery.
Create an Expense type from scratch
You have the option to create a new custom expense type or even choose from our gallery.
Click on "Create" under New Expense Type to create a custom expense type.
Name: Expense type name is a mandatory field.
Description: The description can be provided for the expense type.
Select Approver: By default, the approver is set as the Manager, but can be changed by choosing other employees from the dropdown.
Cc Notifications to: If you want additional employee(s) to be notified about the expense type being applied for, you can choose the employee(s) here.
Currency: Dictate the currency for the expense claims
Default Tax: Preselected for this expense type when the employees apply for it.
Allow employees to modify Exchange Rate while applying expense: If checked, admins need not set the exchange rate in the expense settings for claims in foreign currency.
Tracking: Used for personal tracking or use with another integrated payroll/expense management SaaS such as Talenox, Xero etc...
Categories: Type in any keyword that you might want the expense type to be identified with.
No Receipts Required
Receipts Required For All
Receipts required if amount above: Receipts need to be uploaded based on amount set by admin
No Approval Required
Approval Required For All
Approval required if amount above:
Reimbursable: If you want to ensure the expense type gets involved in the payroll, check this box.
Set limits: Choose from the options to add a new expense limit.
Allow employees to apply expense limit, but reimburse only till limit
Add New Expense Limit
Type: limits per request/day/month/calendar year
Amount: limits the amount employee can claim (if the exchange rate is set up correctly, claims in a foreign currency will be calculated by Yuvo)
Applies to: limits apply to all employees/all employees except/select employees/select departments/select work locations
Save to create the custom expense type.
Click on "Add" under From Gallery to choose from a pre-existing list of expense types.
Select any of our done for you expense types.
You can choose to:
Close the popup,
Clone the same expense type again
Edit to customise the expense type
Delete if you made a mistake.
Admins can also choose to activate or deactivate expense types anytime.
A pop-up window will ask the user to confirm.
Congrats you have now created an expense type for your company.
You can now proceed to assign these expense types to your employees.